MarketingProfs B2B Forum 2023

Health & Safety

Fall 2022 B2B Forum In-person Attendance

COVID-19 Health and Safety Information and Protocols
UPDATED September 8, 2022

All attendees, sponsors, speakers, and event staff at MarketingProfs B2B Forum must follow these COVID-19 health and safety measures:

  • Masks are optional.
  • A negative COVID-19 test result is not required for admission.
  • Vaccination is required. “Vaccination” means you have received at least the primary series as defined by the CDC. Booster vaccines are not required. (Details below.)
  • You are encouraged to take any additional precautions you deem necessary to keep yourself safe.

COVID-19 Symptoms

We ask that you not enter the event if you are experiencing any signs or symptoms of COVID-19.

These symptoms include:

  • Sore throat
  • Congestion or runny nose
  • Nausea or vomiting
  • Diarrhea
  • Fever or chills
  • Cough
  • Shortness of breath or difficulty breathing
  • New loss of taste or smell

If you, or someone you have been in close contact with, experiences any of the following while at the event, please isolate yourself in your hotel room or other accommodations, and notify event staff:

  1. You are exposed to COVID-19
  2. You exhibit COVID-19 symptoms
  3. You receive a positive COVID-19 test result.

Assumption of Risk & Agreement

By registering for and attending the event, you voluntarily agree to the following:

  • To assume all risks related to exposure to COVID-19.
  • To accept primary responsibility for taking steps to protect yourself from contracting COVID-19.
  • To follow all federal/state/local public health and government laws and guidelines on COVID-19 health and safety in effect at the time of the event. If such laws or guidelines are more stringent than these Terms & Conditions, they will take precedence.
  • To fully comply with any health, safety, and other policies instituted by MarketingProfs and the venue while attending the event, including any modifications and/or enhancements of health and safety policies.
  • To provide proof that you have completed the primary series of vaccinations against COVID-19 as defined by the CDC at least two weeks prior to arrival at the event. Booster vaccinations are not required.
  • Proof of vaccination will be verified by a third-party contractor. MarketingProfs may reject the proof of vaccination, in its sole discretion. If you provide false information about your vaccination status, you may be barred from future events and/or referred to law enforcement.
  • If you do not provide acceptable proof of vaccination, you will not be permitted to enter the event and participate in person; your registration will be transferred to the webcast option.

Advance apologies for the harsh wording, but our lawyers require us to add that by registering you also agree to:

  • To pay for all expenses if you contract COVID-19 or test positive for COVID-19 while at the event, including but not limited to costs related to quarantine (hotel, meals), medical care, transportation to and from a medical facility, and changes in travel.
  • Under no circumstances shall MarketingProfs be liable to you for any injury, expenses, or other loss of any kind arising in any manner from COVID-19 or otherwise arising from your travel to/from, attendance at, or participation in MarketingProfs B2B Forum.
  • Hotel and event services may be modified or curtailed at any time if necessary or appropriate to meet COVID-19 health and safety practices.
  • You agree that this Liability Waiver & Release of Claims does not supersede or limit any applicable law limiting or barring the liability of MarketingProfs from any claims related to COVID-19.

Webcast Option

The webcast option for participation in the event will be available to those choosing not to attend in person, and those who cannot abide by the Assumption of Risk & Agreement terms above. Those participating by webcast are responsible for providing their own computer and other equipment used to access the event and to pay for connectivity.  Webcast participants also assume the risk of computer and Internet malfunctions and connection problems.


Q: How far in advance can I submit my proof of vaccination?
A: Proof of vaccination can be submitted at any time.

Q: Can I provide my proof of vaccination when I arrive in Boston?
A: Absolutely! But you’ll need to have your vaccination card with you and we’ll direct you to upload it to CrowdPass from your phone. Then you’ll just need to wait 5-10 minutes for it to be approved. Tip: if you’d like to save yourself a little time, it’s definitely recommended that you upload it prior to visiting us at the registration desk. It’s a simple task to do while waiting for a plane or your morning coffee. But we’ll be happy to assist you if you’re unable to make that happen.

Q: If I use the CrowdPass system, what information will they collect from me when I register on their site?
A: We have kept personal information to a minimum. The system will only ask for your full name, phone number and your email address for account verification and system communications. We have kept the process as simple as possible and require you to share the least amount of data possible.

Q: How long does it take to be verified and to receive my approval?
A: Approvals typically take place in 1-3 hours in the days prior to the event and within 5-10 minutes on event day.

Q: If I submit my paperwork online, what information is shared with the meeting host?
A: We know you have been approved. We do NOT have any access to the paperwork or data you put Into the CrowdPass system.

Q: If I submit my paperwork online, how long is my information kept on file at CrowdPass?
A: 28 days following the end of the event.

For further questions/help troubleshooting the system, please visit the Attendee FAQ section of the CrowdPass website.

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